Staff HR Policy D-759.01
Institutional Effectiveness Criterion: Culture

Interview Expenses Procedure

SCOPE

These guidelines apply to interview expenses for candidates for regular, full-time faculty &  staff  positions.  These guidelines do not apply to local candidates (within a 90-mile radius from main campus).

GUIDELINES

1. NMC will reimburse one-half of the transportation costs for candidates, up to $500. The candidate who is successful in receiving the appointment will receive full reimbursement of transportation costs. Reimbursement will be limited to the cost of the most economical, feasible mode of transportation (e.g., if it is less costly to fly vs. drive, we will reimburse the candidate for the airfare cost).
   1. Airline tickets must be coach/economy seating and should be booked as far in advance as possible to aid in finding the most economical rate. Ticket costs up to a maximum reimbursement of $500 will be paid; special circumstances resulting in higher costs will be reviewed. A paid receipt and copy of the tickets are required for reimbursement, and cancellations are non-reimbursable.
   2. Mileage will be paid based on the current IRS mileage reimbursement rate.
2. Candidates will be responsible for arranging their own transportation unless other instructions are received.
3. If the interview schedule requires an overnight stay, Human Resources will make any necessary hotel arrangements. The single occupancy rate for room and taxes will be directly billed to NMC.
4. In accordance with NMC's Per Diem process for business travel, candidates will be paid the current daily Per Diem rate for meals and incidentals. Per Diem does not apply to local applicants.

6. Reimbursement pay may also include airport parking, taxi fares, phone calls, tips, etc.
7. An Interview Expense Guidelines Form must be completed by the candidate and submitted with proper receipts (with the exception of covered per diem expenses) to request reimbursement.
8. The president reserves the right to amend these guidelines for selected positions.
9. All reimbursement of expenses is at the discretion of the Office of Human Resources.

If any provision(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provision(s).